Lebanon: Secretary B
December 13, 2013
Organization: UN Relief and Works Agency for Palestine Refugees in the Near East
Closing date: 02 Jan 2014
UNITED NATIONS RELIEF AND WORKS AGENCYFOR PALESTINE REFUGEES IN THE NEAR EAST - UNRWA
UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon, and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities - as teachers, doctors, nurses or social workers.
Location Lebanon Field OfficeType of Appointment Fixed Term - Three YearsDeadline for Application 02 January 2014Vacancy Announcement Number 91/2013Grade 09Department/Division Relief & Social Services Programme
MAIN RESPONSIBILITIESIn accordance with Agency policy and procedures, the incumbent:
(A) Performs typing and MS Office duties using the appropriate computer software;(B) Receives and sorts incoming mail; ensures supervisor/s is aware of items of special interest; locates and attaches referenced background material; distributes to staff members as appropriate; makes photocopies of material required; classifies and files documents including confidential material and dispatches mail;(C) Carries out routine actions requiring the gathering and compiling of files and other information; contacts other organisations, departments and units to obtain or co-ordinate material or information as and when required;(D) Maintains and updates a computerized system (consolidated list of documents on shared drive) of all incoming and outgoing documents and information and its follow-up status with internal staff;(E) Monitors annual and short-term requirements for office supplies; collects information on office needs; prepares orders and keeps track of such requirements for budget preparation and monitoring purposes, where appropriate;(F) Monitors the schedule/s of supervisor/s and arranges for meetings and appointments; screens visitors and telephone calls for supervisor/s; brings forward matters to the attention of supervisor/s including deadlines and pending matters and handles routine correspondence, as required;(G) Arranges for and may attend meetings as requested; may prepare summaries of such meetings upon instruction of supervisor/s and undertakes resulting follow-up action;(H) Performs such other duties may be assigned.
PERSONAL & PROFESSIONAL COMPETENCIES(A) Academic and Professionali) Completion of full secondary education;ii) Completion of a post secondary secretarial course of at least one year's duration;iii) MS Office applications including MS Word, MS Excel, MS Access and Paradox.
(B) Experiencei) Four years experience in secretarial work, of which two are at grade 08 for internal applicantsii) Applications from holders of university degree in business administration with one year experience will be accepted.
(C) Language Good command of written and spoken English and Arabic.
(D) Competenciesi) Basic drafting skills in English;ii) Good organizing skills;iii) Interpersonal skills;iv) Confidentiality;v) Knowledge of protocol norms.
DESIRABLE QUALIFICATIONSKnowledge of UNRWA Staff Rules and Regulations
CONDITIONS OF SERVICESalary: Monthly basic salary L.L. 1,658,815.- Contract Duration: Fixed term -Three yearsHolidays: 30 days annual leaveDependency allowance: Dependent spouse: L.L 60,000 per month Dependent child: L.L 33,000 per monthPension: Provident Fund contribution
EQUIVALENCYCandidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.
RECRUITMENT PROCESSThe Recruitment process is based on the Agency's strategy to obtain the best qualified and suitable employees through a competitive recruitment process. After the deadline for receiving applications, all applications will be reviewed by the Human Resources Office and the Hiring Department. Only Short-listed candidates who fully meet the required criteria shall be contacted and undergo technical/practical tests and the candidates with the highest passing scores will then be invited to interview (see "Technical and Practical Tests Required" below). The final recommendation for selection is based on the test results, interview assessment, Agency priorities and needs and the candidates' profiles. For all posts, the weight allocated for the technical/practical tests (listed below) is 60% and for the interview is 40%. : .
GENERAL INFORMATIONUNRWA is an equal opportunity employer and welcomes applications equally from men and women. It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post.
As a member of the United Nations system, UNRWA maintains a close relatives' policy. In this regard, if a candidate has a close relative (mother, father, brother, sister, son or daughter) who is already employed by the Agency, he/she can only be employed if the Agency is unable to find another suitable candidate.
UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment. . . . . .
Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. If the post is a project funded post (this will be indicated in the vacancy), an internal candidate with a temporary-indefinite or fixed-term appointment selected for this post will not retain his/her current contractual status and entitlements in accordance with current letter of appointment and applicable Area Staff Rules. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.
TECHNICAL & PRACTICAL TESTS REQUIREDShort-listed candidates will sit for two tests: Computer based technical test (100%); Computer test (Pass/Fail), which includes (Intermediate Level: MS Word 2003, MS Excel 2003, MS Power Point 2003)
The top 5 scoring candidates in the computer based technical test given that (i) none have scored less than 50%, and (ii) none have failed the computer test, will be invited for an interview.
How to apply:
If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted -" ". The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. For any queries please send an email to: firstname.lastname@example.org. Please apply as requested above, do not send your CV To this email address, all cvs sent to this email address will be automatically ignored. , . or contact the recruitment unit on 009611840490.
Date of issue: 13 December 2013