Relief News

Haiti: Volunteer Coordinator


August 27, 2014
Country: Haiti
Closing date: 30 Sep 2014


Position Title: Volunteer and Intern Coordinator (Unpaid Position)

Supervisor:Human Resources Manager

Line Management:N/A

Department: Human Resources

Location of Position: Delmas 48

The volunteer coordinator is responsible for the recruitment, orientation and oversight of all J/P HRO volunteers and interns. S/he is directly responsible for the management and day-to-day monitoring of volunteer and intern programs.

Responsibilities and Duties:

The volunteer coordinator is responsible for planning, organizing and directing the volunteer and internship programs at JP/HRO.

Essential Functions of the Volunteer Coordinator position:

Recruit potential volunteers via e-mail and in person

Select suitable volunteers

Coordinate arrival times for international volunteers

Ensure that volunteers have proper pre-arrival information

Discuss and plan potential volunteer projects with stakeholders, this includes and is not limited to, the Director of Programs, the Program Support Director, the Finance and Accountability Manager, the Communications Manager and the Country Director.

Prepare contracts/agreements for volunteers and intern as per appropriate policy

Communicate pertinent information on new volunteers and interns via email (start date, department, specialty, end of contract, etc.)

File and update volunteer and intern records and database

Establish and regularly update volunteer and interns schedule and list of events

Create and manage feedbacks from volunteers and interns

Plan, coordinate and reach out to Community and graduate schools to find suitable applicants

Develop suitable placement organizations

Develop and manage recruitment networks for volunteers and interns

Create orientation packages

Provide regular personal and work-related support to volunteers and interns

Maintain close communication with volunteers and host organizations during placement

Work with social, civic and local organizations to develop partnerships, where appropriate, to develop and/or utilize volunteers

Develop and implement training programs for all volunteers

Maintains updated records on all volunteers

Set up and attend volunteer meetings. Report to HR Manager on volunteer activities

Recommend and develop ongoing volunteer utilization

Provide logistics support to volunteers and interns (transport, security, communication, meals...)

Develop and implement a volunteer recognition program.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Minimum of three (3) years or more of relevant not-for-profit work experience

BA or BS in Social Sciences, communication or related field - Advanced degree preferred

Have experience in recruitment, programs management and staff supervision

Have international volunteer experience

Fluency in English, French and Haitian Creole

Additional Skills, Knowledge, Competencies and Values:

Strong Communication Proficiency

Collaboration Skills


Organizational and Interpersonal Skills

Presentation Skills

Teamwork Orientation

Analytical and Technical Capacity

Time Management

Commitment to J/P HRO values

Outstanding Customer Service Skills

How to apply:
To apply for this unpaid volunteer position please submit your motivation letter, resume and copy of diplomas to the Volunteer Department before September 15, 2014 at 17, Rue M. Latortue, Delmas 48 or

N.B Please mention "Volunteer Coordinator " as subject of your email. Only applications with this mention will be considered and only selected candidates will be contacted for interview.

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