Haiti: Volunteer Coordinator
August 27, 2014
Closing date: 30 Sep 2014
Position Title: Volunteer and Intern Coordinator (Unpaid Position)
Supervisor:Human Resources Manager
Department: Human Resources
Location of Position: Delmas 48
The volunteer coordinator is responsible for the recruitment, orientation and oversight of all J/P HRO volunteers and interns. S/he is directly responsible for the management and day-to-day monitoring of volunteer and intern programs.
Responsibilities and Duties:
The volunteer coordinator is responsible for planning, organizing and directing the volunteer and internship programs at JP/HRO.
Essential Functions of the Volunteer Coordinator position:
Recruit potential volunteers via e-mail and in person
Select suitable volunteers
Coordinate arrival times for international volunteers
Ensure that volunteers have proper pre-arrival information
Discuss and plan potential volunteer projects with stakeholders, this includes and is not limited to, the Director of Programs, the Program Support Director, the Finance and Accountability Manager, the Communications Manager and the Country Director.
Prepare contracts/agreements for volunteers and intern as per appropriate policy
Communicate pertinent information on new volunteers and interns via email (start date, department, specialty, end of contract, etc.)
File and update volunteer and intern records and database
Establish and regularly update volunteer and interns schedule and list of events
Create and manage feedbacks from volunteers and interns
Plan, coordinate and reach out to Community and graduate schools to find suitable applicants
Develop suitable placement organizations
Develop and manage recruitment networks for volunteers and interns
Create orientation packages
Provide regular personal and work-related support to volunteers and interns
Maintain close communication with volunteers and host organizations during placement
Work with social, civic and local organizations to develop partnerships, where appropriate, to develop and/or utilize volunteers
Develop and implement training programs for all volunteers
Maintains updated records on all volunteers
Set up and attend volunteer meetings. Report to HR Manager on volunteer activities
Recommend and develop ongoing volunteer utilization
Provide logistics support to volunteers and interns (transport, security, communication, meals...)
Develop and implement a volunteer recognition program.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Minimum of three (3) years or more of relevant not-for-profit work experience
BA or BS in Social Sciences, communication or related field - Advanced degree preferred
Have experience in recruitment, programs management and staff supervision
Have international volunteer experience
Fluency in English, French and Haitian Creole
Additional Skills, Knowledge, Competencies and Values:
Strong Communication Proficiency
Organizational and Interpersonal Skills
Analytical and Technical Capacity
Commitment to J/P HRO values
Outstanding Customer Service Skills
How to apply:
To apply for this unpaid volunteer position please submit your motivation letter, resume and copy of diplomas to the Volunteer Department before September 15, 2014 at 17, Rue M. Latortue, Delmas 48 or email@example.com
N.B Please mention "Volunteer Coordinator " as subject of your email. Only applications with this mention will be considered and only selected candidates will be contacted for interview.