E. General Checklist for All DART Members
- Establish contact with your supervisor and receive a briefing on:
- The latest situation status of the disaster.
- DART objectives and priorities.
- Scope of your assignment in the DART.
- Organizational structure of the DART.
- Visa and medical requirements.
- Special equipment needs.
- Functional staffing needs.
- Travel arrangements and coordination with OFDA.
- Security situation and safety precautions.
- Check on availability of local maps.
- Inform supervisor of in-country support needs.
- Contact unit personnel, brief them, and ensure their preparedness.
- Ensure that equipment is acquired, prepared, and ready for shipment.
- Notify Embassy through cable of the type, amount, and serial numbers of all equipment being taken by the team into the affected country.
- Review Individual Team Member and Team Support Checklists in Chapter I, "General Responsibilities and Information."
- Leave family names and contact numbers with OFDA.
- Leave family with power of attorney.
2. In Transit
- Review briefing materials from supervisor, including:
- USAID/Embassy disaster relief plan.
- State Department background notes.
- Disaster history.
- Lessons learned from previous responses.
- In-country contact list.
a. Immediate Actions
a. Immediate Actions
- Discuss the following with your DART supervisor:
- Response strategy.
- Known cultural sensitivities of affected country.
- Role of USAID/Embassy and affected country officials.
- Initial work assignment.
- Daily shift and briefing procedures, including time schedules.
- Ordering and procurement procedures.
- Property accountability.
- Types of documentation required.
- Reporting requirements by individual and team.
- Media contact philosophy and procedures.
- Policy on communicating with family members.
- Perform an initial evaluation of the situation from your functional point of view.
- Discuss the situation with the USAID/Embassy, local officials, other assisting country teams, and UN/PVOs/NGOs/IOs as appropriate.
- Assess the affected country’s and other response organizations’ abilities to manage the situation.
- Determine additional requirements (personnel, equipment, facilities, logistical support) and make recommendations to the supervisor.
- Provide inputs to your supervisor for the operational planning.
- Implement the operational plan.
b. Ongoing Actions
b. Ongoing Actions
- Contribute to the team’s operational planning process.
- Provide leadership and technical guidance and resolve any coordination and personnel problems within your function.
- Inform your supervisor and others of the current situation as needed, including:
- Work accomplishments.
- Inability to operate as planned.
- Potential political problems.
- Internal and external coordination problems.
- Shortage or surplus of resources.
- Accidents involving assigned resources.
- Safety or security concerns.
- Coordinate continuously as directed with the affected country’s local officials, USAID/Embassy, other response teams, and UN/PVOs/NGOs/IOs.
- Record significant actions and events in the unit log each day, and submit it to your supervisor.
- Constantly critique the operation of the function, and recommend changes to your supervisor.
- Evaluate the ability of assigned resources to meet demands.
- Review the need for replacement of supplies, equipment, and personnel. Request more of each as needed.
- Identify evidence of public health problems.
- Constantly monitor activities to ensure they are carried out safely.
- Monitor team personnel for signs of critical-incident stress syndrome.
- Review staffing and resource requirements, and recommend the release of excess personnel and equipment.
- Coordinate demobilization with your supervisor and/or planning function.
- Close out with the affected country and other cooperating organizations as necessary.
- Close out with USAID/Embassy as necessary.
- Account for all your equipment and supplies.
- Prepare nonexpendable items for return shipment, including completion of customs documents.
- Evaluate your function’s performance, including:
- Lessons learned.
- Individual performance of unit personnel.
- Future training needs.
- Recommended changes.
- Submit all reports, evaluations, unit logs, and time records to your supervisor or the planning function.
- Review the General Checklist for All DART Members (this section) and your position specific checklist (see sections F - K), and make recommendations.
- Prepare for and participate in debriefings as requested.
- Clean up your work area.
Last updated: May 16, 2017
"E. General Checklist for All DART Members." Field Operations Guide, 2017. Relief Central, relief.unboundmedicine.com/relief/view/Field-Operations-Guide/502070/all/E__General_Checklist_for_All_DART_Members.
E. General Checklist for All DART Members. Field Operations Guide. 2017. https://relief.unboundmedicine.com/relief/view/Field-Operations-Guide/502070/all/E__General_Checklist_for_All_DART_Members. Accessed April 7, 2020.
E. General Checklist for All DART Members. (2017). In Field Operations Guide Retrieved April 07, 2020, from https://relief.unboundmedicine.com/relief/view/Field-Operations-Guide/502070/all/E__General_Checklist_for_All_DART_Members
E. General Checklist for All DART Members [Internet]. In: Field Operations Guide. ; 2017. [cited 2020 April 07]. Available from: https://relief.unboundmedicine.com/relief/view/Field-Operations-Guide/502070/all/E__General_Checklist_for_All_DART_Members.
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