E. General Checklist for All DART Members

1. Predeparture

  • Establish contact with your supervisor and receive a briefing on:
    • The latest situation status of the disaster.
    • DART objectives and priorities.
    • Scope of your assignment in the DART.
    • Organizational structure of the DART.
    • Visa and medical requirements.
    • Special equipment needs.
    • Functional staffing needs.
    • Travel arrangements and coordination with OFDA.
    • Security situation and safety precautions.
  • Check on availability of local maps.
  • Inform supervisor of in-country support needs.
  • Contact unit personnel, brief them, and ensure their preparedness.
  • Ensure that equipment is acquired, prepared, and ready for shipment.
  • Notify Embassy through cable of the type, amount, and serial numbers of all equipment being taken by the team into the affected country.
  • Review Individual Team Member and Team Support Checklists in Chapter I, "General Responsibilities and Information."
  • Leave family names and contact numbers with OFDA.
  • Leave family with power of attorney.

2. In Transit

  • Review briefing materials from supervisor, including:
    • USAID/Embassy disaster relief plan.
    • State Department background notes.
    • Disaster history.
    • Lessons learned from previous responses.
    • In-country contact list.
    • Maps.

3. In-Country

a. Immediate Actions

  • Discuss the following with your DART supervisor:
    • Response strategy.
    • Known cultural sensitivities of affected country.
    • Role of USAID/Embassy and affected country officials.
    • Initial work assignment.
    • Daily shift and briefing procedures, including time schedules.
    • Ordering and procurement procedures.
    • Property accountability.
    • Types of documentation required.
    • Reporting requirements by individual and team.
    • Media contact philosophy and procedures.
    • Policy on communicating with family members.
  • Perform an initial evaluation of the situation from your functional point of view.
  • Discuss the situation with the USAID/Embassy, local officials, other assisting country teams, and UN/PVOs/NGOs/IOs as appropriate.
  • Assess the affected country’s and other response organizations’ abilities to manage the situation.
  • Determine additional requirements (personnel, equipment, facilities, logistical support) and make recommendations to the supervisor.
  • Provide inputs to your supervisor for the operational planning.
  • Implement the operational plan.

b. Ongoing Actions

  • Contribute to the team’s operational planning process.
  • Provide leadership and technical guidance and resolve any coordination and personnel problems within your function.
  • Inform your supervisor and others of the current situation as needed, including:
    • Work accomplishments.
    • Inability to operate as planned.
    • Potential political problems.
    • Internal and external coordination problems.
    • Shortage or surplus of resources.
    • Accidents involving assigned resources.
    • Safety or security concerns.
  • Coordinate continuously as directed with the affected country’s local officials, USAID/Embassy, other response teams, and UN/PVOs/NGOs/IOs.
  • Record significant actions and events in the unit log each day, and submit it to your supervisor.
  • Constantly critique the operation of the function, and recommend changes to your supervisor.
    • Evaluate the ability of assigned resources to meet demands.
    • Review the need for replacement of supplies, equipment, and personnel. Request more of each as needed.
    • Identify evidence of public health problems.
    • Constantly monitor activities to ensure they are carried out safely.
    • Monitor team personnel for signs of critical-incident stress syndrome.

4. Demobilization

  • Review staffing and resource requirements, and recommend the release of excess personnel and equipment.
  • Coordinate demobilization with your supervisor and/or planning function.
  • Close out with the affected country and other cooperating organizations as necessary.
  • Close out with USAID/Embassy as necessary.
  • Account for all your equipment and supplies.
  • Prepare nonexpendable items for return shipment, including completion of customs documents.
  • Evaluate your function’s performance, including:
    • Lessons learned.
    • Individual performance of unit personnel.
    • Concerns.
    • Future training needs.
    • Recommended changes.
  • Submit all reports, evaluations, unit logs, and time records to your supervisor or the planning function.
  • Review the General Checklist for All DART Members (this section) and your position specific checklist (see sections F - K), and make recommendations.
  • Prepare for and participate in debriefings as requested.
  • Clean up your work area.

TOC: Disaster Assistance Response Team

Last updated: May 16, 2017